1.1 “Applicant” means the child applying to take part in the Programme
1.2 “JAFI” means The Jewish Agency for Israel, 7th Floor, Central House, 1 Ballards Lane, London, N3 1LQ.
1.3 “The Programme” means Israel Tour as described in the promotional material.
1.4 “Youth Movement/Organisation”: This is the communal body with which Applicants are or become affiliated for the purpose of the Tour. These bodies will set the programming and the character of the Tour and engage with JAFI to provide the actual logistics on the ground. The Youth Movement/Organisation acts as an agent for JAFI. By completing the Application Form provided by the Youth Movement/Organisation you will be entering a contract with JAFI.
1.5 “UJIA Israel Experience”: This means a department of the Jewish Agency which is financially and educationally supported by UJIA. UJIA Israel Experience facilitates and assists with the planning and implementation of Israel Tours.
1.6 “The Tour Provider in Israel”: This refers to the company in Israel responsible for the land arrangements for the purposes of Israel Tour.
1.7 “The Organisers”: This refers to the collective partner organisations involved in running Israel Tour in relation to the Programme that you have applied for. This includes JAFI, UJIA Israel Experience, the Youth Movement/Organisation and the Tour Provider in Israel.
1.8 “UJIA Bursaries”: UJIA bursaries are available to Applicants whose Parents/Guardians are unable to meet the cost of the Programme. They are provided by the United Jewish Israel Appeal, a registered charity.
Deposit Payment, Cancellation and Next Steps
By submitting this application you (as the Parent/Guardian) are agreeing to your child/ward (the Applicant) taking part in the Programme, subject to acceptance by the Organisers, and are committing to paying the deposit now, and the balance of the Programme by 27 April 2020 (subject to bursary status if applicable – see below).
If your child/ward is not accepted onto the programme, you will not be liable for the payment, and you will receive a full refund on your deposit.
Reasons for not being accepted onto the programme include:
1) Oversubscription of the programme, whereby decisions about selection of applicants will be made at the sole discretion of the Youth Movement/Organisation in line with their selection criteria.
2) Health/medical or welfare reasons if the Organisers are unable to adequately assess your child/ward’s needs and/or provide a suitable care plan.
3) Adverse social behaviour of the applicant known to the Youth Movement/Organisation from previous programmes.
If you cancel the application on or before the Deposit Payment Deadline (as in your Youth Movement/Organisation’s promotional literature – please check this now), you will be entitled to a full refund of the deposit paid.
If you cancel the application after the Deposit Payment Deadline, the following cancellation policy will apply:
1) 61 days or longer prior to departure date: 100% of amount paid less deposit and the Administration Fee;
2) From 31-60 days prior to departure date: 50% of amount paid (or payable) less deposit and the Administration Fee;
3) From 15-30 days prior to departure date: 20% of amount paid (or payable) less deposit and the Administration Fee;
4) From 1-14 days prior to departure date: 0% of amount paid (or payable).
For the avoidance of doubt, if any monies are still outstanding at the time of cancellation, the Parent/Guardian will be liable for these costs subject to the terms of the Cancellation Policy.
The full Cancellation Policy can be found in the terms and conditions of the Important Information Booklet which will be provided to you upon invitation to complete “Form 2” (see Next Steps below).
The Youth Movement/Organisation will review your application and assess it in line with their selection and criteria policies. You will hear from them directly in due course as to whether you are invited to further your application by completing “Form 2” which has detailed questions regarding the Applicant’s background and needs (i.e. medical, welfare etc).
You will be required to complete “Form 2” of the Programme by the deadline specified by the Youth Movement/Organisation, after which a final decision on being accepted to the Programme will be made.
If you fail to complete “Form 2”, or fail to provide subsequent information requested of you and/or fail to pay the balance as required, the Organisers reserve the right to cancel your Application and it will be considered that you have cancelled your Application and you will be liable under the terms of the Cancellation Policy.
Bursaries and payment by instalments are available through UJIA and your Youth Movement/Organisation and are awarded jointly as a combined offer through your Youth Movement/Organisation. Applications are made using the online bursary application form which you can request from your Youth Movement/Organisation.
The deadline for bursary applications is Friday 7 February 2020 (unless otherwise directed by your Youth Movement/Organisation – please check the relevant literature).
If you are offered a bursary or payment plan, you will receive varying terms as to paying the balance of the Programme, including in some cases, paying a lower deposit today.
If you apply for a bursary and are unsuccessful in achieving the funding you require for a place on the Programme, and subsequently cancel your application, you will be entitled to a full refund of the deposit.
By submitting this form, the Applicant or Parent/Guardian (if Applicant is under 18) consents to and agrees that the Applicant’s personal data including medical data may be processed and shared in accordance with the General Data Protection Regulation (“GDPR”) for the following purposes:
• In the case of emergencies, disclosed to third parties (including emergency services, aircraft assistants, medical teams and governmental or regulatory bodies in the UK, Europe and/or Israel (e.g. UK Foreign Office or equivalent body));
• For dealing with any legal matters which may occur (e.g. sharing information with lawyers and insurance companies);
• For the provisioning of insurance cover in respect of the Programme to the insurance company either in the UK, Europe or Israel;
• To assess the Applicant's suitability for the Programme and the activities it entails;
• By The Organisers and UJIA in relation to medical or welfare support if required;
• For general administration of the Programme including flights and billing for example;
• To conduct anonymised statistical research using elements of the Applicant’s data such as demographic data for the purposes of research and improving the programmes for the future;
• In assisting UJIA Israel Experience crisis management team that are on standby to deal with any issues that may arise whilst the Participant is participating in the Programme;
• For any other safeguarding, medical or legal issue that The Organisers deem to be reasonable.
With specific regard to religious information, The Organisers may process and share the religious information provided by the Applicant in the Application Form for the purposes of:
• Placing the Applicant in suitable accommodation;
• Anonymised statistical research;
• Any other social or welfare issues that The Organisers deem to be reasonable.
In accordance with the GDPR, all data is stored on secure servers and we maintain a strict access policy on a needs-only basis.
UJIA Israel Experience, UJIA and the Youth Movement/Organisation are joint Data Owners and of the data submitted for the Programme. The Organisers are joint Data Controllers of the data submitted for the Programme.
You have the right to request information we hold about you. If you wish to make an enquiry, please contact the Data Controller at either UJIA or the Youth Movement/Organisation via the general enquiries contact information.