UJIA Israel Experience Initial Form

Movement Account ID Chazon Gender (female only) Notification Sent to Movement Year
Hidden Fields
As you move through the pages of the form, it may skip certain page numbers. This is because not all pages will be required for all Applicants.
Programme Participant Details
as it appears/will appear on passport
as it appears/will appear on passport
as it appears/will appear on passport
if different to the name on your passport
Parent/Guardian #1 Contact Details
I confirm
This is the email address that will be the main point of contact for the Youth Movement/Organisation. Generally it should be the email address of the Parent/Guardian who will be contactable throughout the year and during Israel Tour.
Parent/Guardian #2 Contact Details
I confirm
Participant Address Information






This is for research and programme management purposes. Your Youth Movement/Organisation may contact your school or synagogue for a personal reference. Some Youth Movements may prioritise places for members of specific synagogues/streams of Judaism. For more information, please contact your Youth Movement/Organisation directly.


This is for research and programme management purposes. Your Youth Movement/Organisation may contact your school or shul for a personal reference. 

School & Synagogue




School & Shul



The Applicant's preferred Stream of Judaism


REDEFINE YOUR TRIP WITH OUR NEW AND IMPROVED TRACK CHOICES

You can choose between our Chayeinu and Artzeinu tracks to personalise your experience in Israel. Whether you like culture and society or prefer the great outdoors - you have the opportunity to pick the track best suited to you!

On Chayeinu you will experience the culture and society of Israeli life

On Artzeinu you will experience the history and geography of the land of Israel


For more details on each track please go to bauk.org/israel-machane and have a look at our brochure!

NO TRACKS CHANGES CAN BE MADE AFTER MONDAY 17TH FEBRUARY 2020.

We will endeavour to give applicants their preferred option however we can make no guarantees.

Please have in mind your friend choices when selecting your preferred track.

UJIA Financial Assistance

UJIA Israel Experience and the Youth Movements/Organisations who run Israel Tour are committed to financial inclusion wherever possible, and offer the opportunity to apply for bursaries and payment by instalments for families who are unable to meet the costs of the Programme or require more time to pay.
The deadline for applications is Friday 7 February 2020 (unless otherwise directed by your Youth Movement/Organisation - please check the relevant literature). However, we strongly recommend that anyone looking to apply for financial assistance should complete the form and submit it as soon as possible. We deal with applications on a first come, first served basis, therefore if you do not apply before the deadline, we cannot guarantee that there will be funds available. You can also contact your Youth Movement/Organisation directly for more information.
Terms and Conditions of this Submission

Definitions

1.1 “Applicant” means the child applying to take part in the Programme
1.2 “JAFI” means The Jewish Agency for Israel, 7th Floor, Central House, 1 Ballards Lane, London, N3 1LQ.
1.3 “The Programme” means Israel Tour as described in the promotional material.
1.4 “Youth Movement/Organisation”: This is the communal body with which Applicants are or become affiliated for the purpose of the Tour. These bodies will set the programming and the character of the Tour and engage with JAFI to provide the actual logistics on the ground. The Youth Movement/Organisation acts as an agent for JAFI. By completing the Application Form provided by the Youth Movement/Organisation you will be entering a contract with JAFI.
1.5 “UJIA Israel Experience”: This means a department of the Jewish Agency which is financially and educationally supported by UJIA. UJIA Israel Experience facilitates and assists with the planning and implementation of Israel Tours.  
1.6 “The Tour Provider in Israel”: This refers to the company in Israel responsible for the land arrangements for the purposes of Israel Tour. 
1.7 “The Organisers”: This refers to the collective partner organisations involved in running Israel Tour in relation to the Programme that you have applied for. This includes JAFI, UJIA Israel Experience, the Youth Movement/Organisation and the Tour Provider in Israel.
1.8 “UJIA Bursaries”: UJIA bursaries are available to Applicants whose Parents/Guardians are unable to meet the cost of the Programme.  They are provided by the United Jewish Israel Appeal, a registered charity.

Deposit Payment, Cancellation and Next Steps

By submitting this application you (as the Parent/Guardian) are agreeing to your child/ward (the Applicant) taking part in the Programme, subject to acceptance by the Organisers, and are committing to paying the deposit now, and the balance of the Programme by 27 April 2020 (subject to bursary status if applicable – see below).

If your child/ward is not accepted onto the programme, you will not be liable for the payment, and you will receive a full refund on your deposit.

Reasons for not being accepted onto the programme include:
1) Oversubscription of the programme, whereby decisions about selection of applicants will be made at the sole discretion of the Youth Movement/Organisation in line with their selection criteria.
2) Health/medical or welfare reasons if the Organisers are unable to adequately assess your child/ward’s needs and/or provide a suitable care plan.
3) Adverse social behaviour of the applicant known to the Youth Movement/Organisation from previous programmes.


Cancellation

If you cancel the application on or before the Deposit Payment Deadline (as in your Youth Movement/Organisation’s promotional literature – please check this now), you will be entitled to a full refund of the deposit paid.
 
If you cancel the application after the Deposit Payment Deadline, the following cancellation policy will apply:

1) 61 days or longer prior to departure date: 100% of amount paid less deposit and the Administration Fee;
2) From 31-60 days prior to departure date: 50% of amount paid (or payable) less deposit and the Administration Fee;
3) From 15-30 days prior to departure date: 20% of amount paid (or payable) less deposit and the Administration Fee;
4) From 1-14 days prior to departure date: 0% of amount paid (or payable).

For the avoidance of doubt, if any monies are still outstanding at the time of cancellation, the Parent/Guardian will be liable for these costs subject to the terms of the Cancellation Policy.
The full Cancellation Policy can be found in the terms and conditions of the Important Information Booklet which will be provided to you upon invitation to complete “Form 2” (see Next Steps below).

Next Steps

The Youth Movement/Organisation will review your application and assess it in line with their selection and criteria policies. You will hear from them directly in due course as to whether you are invited to further your application by completing “Form 2” which has detailed questions regarding the Applicant’s background and needs (i.e. medical, welfare etc).

You will be required to complete “Form 2” of the Programme by the deadline specified by the Youth Movement/Organisation, after which a final decision on being accepted to the Programme will be made.

If you fail to complete “Form 2”, or fail to provide subsequent information requested of you and/or fail to pay the balance as required, the Organisers reserve the right to cancel your Application and it will be considered that you have cancelled your Application and you will be liable under the terms of the Cancellation Policy.

Financial Assistance

Bursaries and payment by instalments are available through UJIA and your Youth Movement/Organisation and are awarded jointly as a combined offer through your Youth Movement/Organisation. Applications are made using the online bursary application form which you can request from your Youth Movement/Organisation.
 
The deadline for bursary applications is Friday 7 February 2020 (unless otherwise directed by your Youth Movement/Organisation – please check the relevant literature).

If you are offered a bursary or payment plan, you will receive varying terms as to paying the balance of the Programme, including in some cases, paying a lower deposit today.

If you apply for a bursary and are unsuccessful in achieving the funding you require for a place on the Programme, and subsequently cancel your application, you will be entitled to a full refund of the deposit.


Privacy Policy

By submitting this form, the Applicant or Parent/Guardian (if Applicant is under 18) consents to and agrees that the Applicant’s personal data including medical data may be processed and shared in accordance with the General Data Protection Regulation (“GDPR”) for the following purposes:
In the case of emergencies, disclosed to third parties (including emergency services, aircraft assistants, medical teams and governmental or regulatory bodies in the UK, Europe and/or Israel (e.g. UK Foreign Office or equivalent body));
For dealing with any legal matters which may occur (e.g. sharing information with lawyers and insurance companies);
For the provisioning of insurance cover in respect of the Programme to the insurance company either in the UK, Europe or Israel;
To assess the Applicant's suitability for the Programme and the activities it entails;
By The Organisers and UJIA in relation to medical or welfare support if required;
For general administration of the Programme including flights and billing for example;
To conduct anonymised statistical research using elements of the Applicant’s data such as demographic data for the purposes of research and improving the programmes for the future;
In assisting UJIA Israel Experience crisis management team that are on standby to deal with any issues that may arise whilst the Participant is participating in the Programme;
For any other safeguarding, medical or legal issue that The Organisers deem to be reasonable. 

With specific regard to religious information, The Organisers may process and share the religious information provided by the Applicant in the Application Form for the purposes of: 

Placing the Applicant in suitable accommodation;
Anonymised statistical research; 
Any other social or welfare issues that The Organisers deem to be reasonable.

In accordance with the GDPR, all data is stored on secure servers and we maintain a strict access policy on a needs-only basis.
UJIA Israel Experience, UJIA and the Youth Movement/Organisation are joint Data Owners and of the data submitted for the Programme. The Organisers are joint Data Controllers of the data submitted for the Programme. 
You have the right to request information we hold about you. If you wish to make an enquiry, please contact the Data Controller at either UJIA or the Youth Movement/Organisation via the general enquiries contact information.

Deposit

In order to process your Application, we require payment of a deposit. In the event of the Programme being oversubscribed and/or your Application not being accepted, your deposit will be refunded.
If you intend to apply for Financial Assistance, you still need to pay a deposit now. In the event that your Financial Assistance application is not successful and you are unable to proceed, your deposit will be refunded in full.
If you are unable to pay the full deposit at this stage, please contact youth Youth Movement/Organisation directly to discuss.
Please add an additional £53 for Mas Chaver (membership) for 5778 which runs from September 2017 – August 2018 to the price of the deposit, if you have not paid this already).
Those applying for Financial Assistance can pay a reduced deposit at this stage. We require a minimum deposit payment of £100 to process this application.
Payment Info

Deposit

In order to process your Application, we require a deposit.
 
In the event of the Programme being oversubscribed and/or your Application not being accepted, your deposit will be refunded. If you intend to apply for Financial Assistance, if possible you should still pay the deposit now, and this will be refunded in the event of your Financial Assistance Application not being accepted. For Financial Assistance Applicants, if you do not wish to pay the deposit at this stage, please contact FZY directly on 020 8201 6661 to discuss.
 
Payment Info